For an art-set gift-box RFQ, ask the supplier to list every included item, its quantity and the counting basis for one quoted boxed unit. Confirm whether the case and accessories contribute to the stated piece total. Kanghan Stationery’s homepage includes a category image of a drawing-supply case. Use that image to identify a visual reference for discussion, rather than treating a category label, a promotional number or the visible compartments as a confirmed contents list for an offered SKU.
Define one supplied set before comparing totals
State that the enquiry concerns one complete proposed boxed set, then ask the supplier to identify the exact configuration it can offer. Distinguish that sales unit from an outer pack containing several sets, an empty case or a selection of separately sold supplies. A photograph of an open case next to a closed case can illustrate a presentation without confirming how many cases belong to one quoted unit.
Ask the supplier to give the proposed set a clear reference and attach its contents schedule to the quotation. If the category photograph is only an illustration, request a reference for the actual proposed set. This prevents the buyer’s requested arrangement and the supplier’s offered contents from becoming mixed together. Keep any alternative configuration identified separately rather than assuming that it has the same item list.
List item groups before adding the piece total
Request separate lines for the drawing or writing items, any other included supplies, accessories and the case. Ask for a description and quantity on each line. Where colours are relevant, record the colour assortment separately from the number of individual items. A colour label and a physical-item count answer different questions, and neither should be used to fill in the other without the supplier’s confirmation.
Do not identify an unfamiliar item solely from its appearance in a small category photograph. Ask the supplier to name it in the schedule and explain whether it belongs to the proposed set. Likewise, an apparently empty compartment may be part of the case design rather than evidence that a tool is missing. The written contents list should define the offer; the image can then help the buyer understand that list.
An art-set contents and count enquiry table
Contents field | Buyer request | Supplier confirmation needed
Quoted unit | Identify one complete proposed boxed set | State the exact set reference and supplied case quantity
Main implements | List the required drawing or writing item groups | Name each offered item and individual quantity
Colour assortment | Ask how colours are described for each relevant group | Separate colour variety from physical-item count
Accessories | Request a separate list of included accessory items | State which accessories enter the piece total
Case | Treat the pictured case as a reference for discussion | Confirm the offered case and whether it is counted as a piece
Reconciliation | Ask for the complete contents schedule and stated total | Explain the counting basis and any exclusions
Clarify the counting convention
Ask what the supplier means by a piece. For example, request clarification about whether a complete capped pen is counted as one item and whether a case or another accessory contributes to the total. These are questions about the supplier’s proposed counting convention, not statements about how Kanghan counts a particular set. Record the response so the purchasing team can interpret the headline total correctly.
Once the supplier returns the schedule, add the confirmed quantities using that stated convention. If the schedule and total do not reconcile, ask which entries explain the difference. Avoid adding visible compartments, colours or packaging elements on your own to make the arithmetic fit. The supplier should identify what is supplied and explain how those items produce the total used in the quotation.
Keep category and product references separate
The pictured art case is a category reference on Kanghan’s homepage, not an independently confirmed SKU in this enquiry. Ask the supplier whether it can offer the pictured arrangement or another named configuration. The linked marker product elsewhere in the catalogue is a separate product reference; its description should not automatically be imported into the art-set contents list. A mixed-supply enquiry needs a response naming the actual included items.
The image and count discussion also do not establish case material, dimensions, safety properties, certification or suitability for a particular age group. Ask about any separate requirements that affect your buying decision and request the appropriate supplier response. If an item or case changes during quotation review, request an updated contents schedule and count rather than assuming that the original total still describes the offer.
FAQ
Does a number in the category artwork prove the supplied count?
No. Treat it as catalogue context until the supplier identifies the actual proposed set and confirms its contents and counting convention. The enquiry should request an itemised response, not assume a complete supplied bill of items from promotional artwork.
Are colours and individual pieces the same measure?
They describe different aspects of an assortment. Ask for the number of physical items and the colour information separately for each relevant group. The supplier should explain how both relate to the exact proposed set.
Should the case be included in the total?
Ask the supplier which convention its offer uses. Confirm whether the case is supplied, how many are included in one sales unit and whether it contributes to the stated piece count. Keep that answer visible in the contents schedule.
What should the buyer retain with the final offer?
Keep the offered set reference, itemised contents, counting basis, relevant image and any exceptions together. Use Kanghan Stationery’s contact page to obtain those details. Its category and product links support identification, and its blog offers related buyer reading without replacing the supplier’s specific contents response.
Product reference and enquiries
Separate marker product reference: https://khanstationery.com/product/pp-box-square-barrel-marker-pens/
Catalogue source: https://khanstationery.com/products/?product_filter=158pc
Contact Kanghan Stationery: https://khanstationery.com/contact/
More buyer articles: https://khanstationery.com/blog/